Information and university updates about COVID-19 and CARES Act Funds.

Achatz Hall of Science at sunrise

Frequently Asked Questions

Frequently Asked Questions for Employees

How are we protecting employees while on-campus?

  • Employees are required to complete a COVID-19 Employee Daily Symptom or Exposure Checklist before coming to work.
  • Housekeeping
    • Increased disinfecting of high-touch surfaces such as door handles, rails, restrooms, breakrooms, work surfaces, etc.
    • Disinfecting supplies have been provided to all departments and encouraged to disinfect high-touch items in their areas such as phones, keyboards, touch screens, controls, door handles, copy machines, credit card readers, etc.
    • Clean On The Go Super HDQL10 will be used for disinfecting.
  • Hand sanitizer units have been installed outside every main public restroom and large student gathering areas such as lobbies, lounges, and cafeterias. Facilities Department will refill units on a regular basis.
  • Social Distancing
    • Social distancing is encouraged in the workplace when possible.
    • We will adhere to social distancing requirements as established by the Allen County Department of Health.
    • Employees, students, and visitors are discouraged from gathering in groups based upon the current recommended guidelines.
    • Employees, students, and visitors are discouraged from gathering in confined areas, including elevators, and from using other employees’ personal protective equipment, phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment.

Am I required to wear a face covering?

Beginning, May 3, 2021, USF will not require individuals inside university facilities to wear face coverings. Face coverings may still be worn, and individuals should respect the wishes of those who prefer continued use of face coverings.

What if I see someone not adhering to USF safety guidelines with regards to preventing exposure to COVID-19?

If the behavior is personally affecting your safety, politely address the situation with the individual. If you see others not adhering to the USF safety guidelines and it is not personally affecting your safety, please respect the unique dignity of each individual and their personal choices.

I am afraid to return to work and being exposed to COVID-19, what do I do? What options do I have?

Understandably, employees may have concerns of being exposed to COVID-19. We are all responsible for using best practices now and in the future to avoid exposure of any type of virus. Work with your supervisor to alleviate your fears. Share ideas you may have to reduce exposure. The university’s Employee Assistance Plan (EAP) is available to you for counseling on fears related to COVID-19 or other concerns. PTO is available if scheduled and approved by your supervisor. If PTO is not available nor possible because of office responsibilities, you are expected to be on campus and fulfill your duties.

I have a health condition that places me more at risk if I am exposed to COVID-19, how do I return to work?

Share your concerns with your immediate supervisor. Some flexibility may be possible in certain circumstances.

Also note: Accrued Paid Time Off (PTO) is available for use; please refer to the PTO Policy located in the USF Employee Handbook.

An employee may be entitled to leave under the Family and Medical Leave Act (FMLA) in certain circumstances. Some instances of COVID-19 may qualify as a “serious health condition.” Please see information below and in the USF Employee Handbook about FMLA and other Leave of Absences and consult with Human Resources.

Leaves of Absences and/or FMLA entitles employees to job-protected leave when they have a serious health condition or when they need leave to care for covered family members who have a serious health condition. Leave for the purpose of avoiding exposure to the COVID-19 is not protected under the FMLA.

I have a family member in the household that is at risk if exposed to COVID-19, how do I protect them if I return to work?

Share your concerns with your immediate supervisor. Some flexibility may be possible in certain circumstances.

Also note: Accrued Paid Time Off (PTO) is available for use; please refer to the PTO Policy located in the USF Employee Handbook.

An employee may be entitled to leave under the Family and Medical Leave Act (FMLA) in certain circumstances. Some instances of COVID-19 may qualify as a “serious health condition.” Please see information below and in the USF Employee Handbook about FMLA and other Leave of Absences and consult with Human Resources.

Leaves of Absences and/or FMLA entitles employees to job-protected leave when they have a serious health condition or when they need leave to care for covered family members who have a serious health condition. Leave for the purpose of avoiding exposure to the COVID-19 is not protected under the FMLA.

I have children under age 14 and my child’s school/childcare is on e-learning or not open, how do I return to work?

Share your concerns with your immediate supervisor. Some flexibility may be possible in certain circumstances.

Also note: Accrued Paid Time Off (PTO) is available for use; please refer to the PTO Policy located in the USF Employee Handbook.

I don’t feel well. What do I do? What if I am sick and need to see a doctor?

Employees who are ill are encouraged to stay home. Employees should notify their immediate supervisor and stay home if they are sick. Employees should refer to the Exposure/Quarantine Scenarios and the Employee Return to Work Flowchart for further guidance.

Employees are advised to contact a medical professional. If you need to see a physician and your primary care physician is not available, convenient and cost-effective care options such as Call a Doc, www.247calladoc.com or (844) DOC-24HR are available for those covered by the USF health plan.

What steps should be taken if an employee becomes ill with fever, cough or other concerning symptoms?

Supervisors should recommend that employees who are sick remain off duty until symptoms resolve, and that they seek medical assistance, as appropriate. If an employee declines to take leave, supervisors should consult with Human Resources. Employees and supervisors should refer to the Exposure/Quarantine Scenarios and the Employee Return to Work Flowchart for further guidance. A COVID-19 Exposure Notification form must be completed by the employee or supervisor if an illness, exposure, or possible exposure has occurred.

May USF prohibit an employee from coming to work if the employee is known to be sick, with fever and/or have contracted COVID-19 themselves, or to have had close contact with someone who has?

Yes. USF is obligated to provide a safe workplace and may take necessary and reasonable steps to minimize health risks for its employees. Employees should stay home if sick and should go home immediately if they become sick while at work. A COVID-19 Exposure Notification form must be completed by the employee or supervisor if an illness, exposure, or possible exposure has occurred. Before returning to work, employees must complete an Employee Illness Self-Certification to Return to Work form.

Should I notify HR if I or one of my direct reports called in sick or went home with symptoms of COVID-19?

Yes, employees and supervisors should refer to the Exposure/Quarantine Scenarios and the Employee Return to Work Flowchart for further guidance. A COVID-19 Exposure Notification form must be completed by the employee or supervisor if an illness, exposure, or possible exposure has occurred. An Employee Self-Certification to Return to Work form must be completed by the employee before return to work is permitted. For further questions or to provide additional information, please email the HR Team at hr@sf.edu. For tracking purposes and quicker response, do not email a member of the HR Team directly. This is to monitor cases at the university level, support departments with ongoing staffing needs and support employees who are absent with benefits.

When can I return to work if I have had influenza or another contagious illness?

Employees and supervisors should refer to the Exposure/Quarantine Scenarios and the Employee Return to Work Flowchart for guidance. Always follow the instruction of a medical professional.  A COVID-19 Exposure Notification form must be completed by the employee or supervisor if an illness, exposure, or possible exposure has occurred. Before returning to work, employees must complete an Employee Illness Self-Certification to Return to Work Form.

Is a note from a healthcare provider required by HR of an employee who is out sick?

Any employee with a COVID-19 positive test result, should attach a copy of their test results to their COVID-19 Exposure Notification form. This is required by the Allen County Health Department for contact tracing purposes. Employees are required to complete the Employee Illness Self-Certification to Return to Work Form and submit to Human Resources prior to returning to work. To be covered under any eligible leaves, and to use the Sick Leave Reserve (SLR) benefit, employees must provide HR documentation from a healthcare provider. If no note is provided, employee will be required to use accrued PTO.  If no accrued PTO is available, time off work will be unpaid.

What if I have to self-quarantine due to potential exposure of COVID-19? How will I be paid?

Share your concerns with your immediate supervisor. Some flexibility in work hours or location may be possible in certain circumstances.

Also note: Accrued Paid Time Off (PTO) is available for use; please refer to the PTO Policy located in the USF Employee Handbook.

Please contact Human Resources at hr@sf.edu with questions or for further assistance.

What if I must stay home due to an illness (including COVID-19)? How will I be paid?​​​​​​​

Accrued Paid Time Off (PTO) is available for use; please refer to the PTO Policy located in the USF Employee Handbook.

An employee who is sick may be entitled to leave under the Family and Medical Leave Act (FMLA) in certain circumstances. Some instances of COVID-19 may qualify as a “serious health condition.” Please see information below and in the USF Employee Handbook about FMLA and other Leave of Absences and consult with Human Resources.

Leaves of Absences and/or FMLA entitles employees to job-protected leave when they have a serious health condition or when they need leave to care for covered family members who have a serious health condition. Leave for the purpose of avoiding exposure to the COVID-19 is not protected under the FMLA.

How is campus notified of any changes?

Updated information will be available via the University News Page and on MCC.

Students, faculty, and staff should check these sites regularly in the coming days for updates and additional guidance. Email and MCC announcements will also be utilized as needed to get information out in a timely manner.


If I have received the COVID-19 vaccinations, am I still required to quarantine if exposed to the virus?

If you have been fully vaccinated with the COVID-19 vaccine(s) and it has been at least two weeks but less than 90 days since vaccination completion, you are not required to quarantine when exposed to someone testing positive for COVID unless you experience symptoms of COVID-19. Persons exhibiting symptoms are required to quarantine for at least 10 days. A negative COVID test does not shorten the quarantine time.

What is considered close contact and how do I determine if I must quarantine?

Persons are required to quarantine when they have been in close contact or direct contact with someone who has tested positive for COVID-19. Close contact or direct contact is defined as being within 6-feet of an infectious person for more than 15 minutes in a 24-hour period, whether or not masks were worn.*

The university currently requires a 10-day quarantine period for exposure to COVID-19 or if a person has COVID-19 symptoms apart from an alternate diagnosis by a medical professional.

*Persons fully vaccinated for COVID-19 at least two weeks earlier and not experiencing any COVID-19 symptoms, are not required to quarantine for exposure.